Reclaim Your Time

May 11, 2017

Reclaim Your Time by Reorganizing Your Project Calendar

Whether you use an online scheduling system or a notebook, or maybe a mixture of both, it doesn’t take long for your calendar to get jumbled with overlapping meetings and project deadlines—causing you unnecessary stress throughout the day. The secret to maintaining a well-balanced calendar is to avoid cluttering up your workweek with unrealistic goals and timelines that prevent you from accomplishing important tasks.

Keep your project calendar clean and effective by following these five simple steps:

1) Avoid Overbooking Yourself
We’re humans, not machines. And although we’d like to pretend we can do everything and be everywhere at once, the truth is there’s only 24 hours in a day. So, instead of scheduling back-to-back meetings, or trying to cram multiple project deadlines into a single day, set realistic goals with sufficient timeframes to accomplish tasks. This removes the chances for silly mistakes on rushed projects or arriving late to meetings because your last client meeting ran longer than expected.

2) Accept Change
Like life, circumstances change, so don’t be afraid to reschedule your day or workweek. The more you allow your calendar to run the day, the less freedom you have to make decisions that affect your business.

3) Remove Conflicts in Advance
It doesn’t take much to overextend yourself with work-related commitments. Give yourself time to review the week ahead and if you identify any “potential” conflicts that may result in overlaps in your calendar, fix them right away. You’ll save yourself time and future headaches.

4) Make Room for Play
All work and no play make for a dull designer. Remember to block off time for yourself in your calendar. Whether this allows you time to listen to music, take a walk, or explore the outdoors, play is a crucial piece to any creative workflow. Don’t sacrifice your inspirational playtime to make room for more work.

5) Establish an EOD Time
If you’re a business owner, this may seem impossible. However, establishing a “clock out” time for each day forces you to stay on track and on time with meetings and projects. It’s okay to put in some overtime; we all do it. But having a stopping point will hold you more accountable for being productive during the day.

Stay tuned for more “how to” blogs and tips from your friends at Clokendagger.